Now Hiring - Clerk & Water Collector

Now Hiring!

Job Title: Full-Time Clerk and Water Collector
Location: Village of Ashmore, Illinois
Reports To: Village President
Starting Wages: $18 - $22 / hour

The Village of Ashmore is seeking a dedicated, organized, and community-focused individual to serve as the Full-Time Clerk and Water Collector. This dual-role position is essential to the smooth operation of village administration and public utility management. The ideal candidate will be a self-starter with strong communication skills, excellent attention to detail, and a commitment to providing high-quality service to the residents of Ashmore.

Eligible employees receive paid time off, health and supplemental insurance support, and 401(k) matching.

Key Responsibilities:

Village Clerk Duties:

• Maintain and manage official records and documents
• Coordinate and disseminate public communications and village announcements
• Schedule and organize Village Board and committee meetings
• Prepare meeting agendas and record official minutes
• Act as Risk Management Coordinator
• Implement and enforce village policies and ordinances
• Assist with ordinance research, drafting, and enforcement
• Plan and coordinate special events
• Serve as the Freedom of Information Act (FOIA) Officer
• Serve as the Local Election Official
• Reconcile village funds and maintain financial records
• Oversee onboarding of newly elected officials and administer oaths of office
• Administer and update the village website and social media platforms
• Manage records retention and disposal in compliance with applicable laws
• Serve as Notary Public for village matters
• Issue and track permits and licenses

Water Collector Duties:

• Calculate, print, and distribute monthly water bills
• Collect and record payments and manage delinquencies
• Apply leak adjustment policies and handle related customer service matters
• Enforce water billing policies and procedures

Required Skills & Qualifications:

• Proficiency in Microsoft Word and Excel
• Strong written and verbal communication skills
• Excellent time management and organizational abilities
• Experience in financial reconciliation and recordkeeping
• Demonstrated customer service skills and a high level of discretion
• Ability to manage sensitive information and maintain confidentiality
• Comfortable enforcing policies and addressing conflict when necessary

Desired Personality Traits:

• Friendly and approachable demeanor
• Discrete and trustworthy
• Detail-oriented and thorough in task completion
• Conflict resolution skills with a calm and professional approach
• Ability to maintain composure and professionalism in challenging situations

Additional Requirements:

• Must be or be willing to become a Notary Public
• Willingness to work occasional evenings for meetings or events
• Ability to pass a background check

To Apply:

Please submit an application and your resume to:
10 W Ashmore St, or
PO Box 99 - Ashmore, IL 61912, or
[email protected].

Applications will be reviewed on a rolling basis until the position is filled.

The Village of Ashmore is an equal opportunity employer.